(Title) Doing Japanese business etiquette with a polite way

(Intro) How important on exchanging of a business card in Japan
I am showing how to exchange business cards with the Japanese business way because some employees plan to go on a business trip in Japan in this year.
The purpose of exchanging of business cards is to remember the other person’s name and to keep mind a business relationship in future. In Japan, exchanging of business cards is more important and more care attention to the process than that in the U.S. The Japanese businessmen treat the business card with the utmost respect as if the body of that person.

(Body) The six process to exchange a business card
This is describing a process to exchange of business cards between two people. Remember handling business cards to be delivered with both hands.

1) Prepare the number of cards you will need to exchange
Before attending an assemble, prepare a lot of business cards and a card holder to remove your business cards or take receiving them.


2) Bowing each other
Bowing is a formally polite manner in public when meeting at the first time. Bowing about 45 degrees with your back straight and your hands at the sides.

# Your hosts may offer a handshake instead of bowing because the Westerners are unaccustomed to bowing.


3) Place your business cards on top of your business card holder
Make sure your cards are facing towards the receiver so that they can read the text. If you have a bilingual card, facing up the side of the receiver’s language. Ensure the card is turned towards the receiver. Remember the highest ranking people exchange cards first.


4) Use your right hand to offer your card, holding it by the top corner
Make sure no names or logos are covered up with your fingers when receiving a card. You will hold the business card holder in your left hand.


5) Give a brief self-introduction
Introduce yourself to your customer. Mention your company’s name and your name. Speak briefly about your job.

Here is an example below:
Hasjimemashite. Nintendoti no Matsushita to moushimasu.
= Hello, my name is Matsushita, from Nintendoti corporation.


6) Arrange cards on top of the card holder or on the table in the seating order
Keep the card on display during the meeting until ending it. Place the highest ranked person’s card on top on the card holder. This shows more respectful to the person.

Know ten things to keep a polite etiquette:
 Keep your hands out of your pockets while speaking to someone. Do not check your phone when introducing each other. Nothing should be more important than the meeting at hand.
 Blowing your nose in front of people is generally rude. Excuse yourself to the toilet or go outside to clear your nose. Sniffling to avoid blowing the nose is acceptable.
 Avoid pointing at people with a finger when gesturing. Pointing with fingers, feet, or chopsticks, is considered rude in Japan.
 Never write notes on a Japanese business card.
 Put Japanese business cards that you received into your case at the end of the meeting.
 If you will be late arriving for a meeting, call at least one hour in advance to allow the customer to reschedule.
 Always arrive ten minutes early for a meeting.
 It is good Japanese business etiquette to take lots of notes. It indicates interest in hearing the person’s speaking.
 Never pat a Japanese man or woman on the back or shoulder.
 Always smile, be pleasant, be willing to learn, ask a lot of questions about your customer’s company. Avoid ask about his or her private life.

Recommendation
Watching this video to clarify how to exchange of business card in Japan.
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